Travel Services
Contracted Agencies
Group Travel Accident Coverage
Lodging Discounts
Rental Car Discounts
Travel Resource Directory
Contracted Agencies
The College has contracted with a travel agency to assist college personnel with their travel needs. The agency is:
Village Tours and Travel (Agency fee $30/ticket)
The College's corporate card may be used to procure travel arrangements for business-related travel. Please refer to the College's Travel & Expense Reimbursement Policies in the Policies & Procedures section on the web.
Group Travel Accident Coverage
Emergency 24-hour travel assistance services are provided by AIG Assist as part of WorldRisk Travel Accident and Sickness coverage. These services are available for college business travelers 24 hours a day, 7 days a week, 365 days a year. AIG Assist staff members, including travel assistance coordinators, registered nurses and U.S. board certified doctors, are fully trained to handle emergency situations with a consultative and caring approach towards employees and their families. AIG Assist services are designed to provide fast-acting, life-saving help in an emergency and to make international travel less troublesome. AIG Assist cards and pamphlets are available in the Business Services Office.
Rental Car Discounts
Contract pricing is available through the Massachusetts Higher Education Consortium (MHEC), as well as Educational & Institutional Cooperative Services, Inc. (E&I). Rental car agencies contracted through the MHEC (Enterprise, National, Thrifty) do not charge an additional fee for drivers between the ages of 21-25 traveling on college business when the reservation is made with the Wheaton ID listed below.
MHEC Contract (10/1/05-9/30/07)
| Agency | Telephone | Web | Wheaton ID# |
|---|---|---|---|
| Enterprise | 1-800-593-0505 | www.erac.com | G51453 |
| National | 1-800-227-7368 | www.nationalcar.com | 5240992 |
| Thrifty | 1-800-847-4389 | www.thrifty.com | 770216668 |
E&I Contract
| Agency | Telephone | web | Flat Rate Program (includes rental insurance) | Best Rate Program | E&I ID# | |
|---|---|---|---|---|---|---|
| Avis | 1-800-331-1084 | www.avis.com | Drivers under 25 required to use flat rate program | To view pricing online, see instructions below. | A563100 | |
| Budget | 1-800-455-2848 | www.drivebudget.com | Drivers over age 21 | Drivers over age 21 | T557400 | |
| Enterprise | 1-800-736-8222 | www.enterprise.com | ID #NA24E5A | ID # NA24E9A | ||
| Hertz | 1-800-654-2200 | www.hertz.com | N/A | N/A | 0009755 |
Avis Best Rate Program: To view pricing, log onto http://www.avis.com/AvisWeb/home/AvisHome and enter the date, time and location information on the "Make a Reservation" page. Click the "Continue" button. The next page is the "Rates and Discounts" page. Next to "Rate Type" select the "Check my corporate rate and enter the Avis Worldwide Discount (AWD) number for E&I, which is A563100.
Budget Best Rate Program: Log onto https://rent.drivebudget.com/Home.jsp and select the "Rates & Reservations" tab next to the Budget logo. Enter the locations, date and times information. In the "Rate Preference" Discount Code (BCD) box, enter T557400 and select the BCD Rate button and the E&I rate will be displayed for all available car classes at the location selected.
Enterprise Rent-a-Car: For Internet reservations, on the "Corporate Account Sign In" screen, you must enter "eic" as the first three letters of the company name in order to view the E&I Rates.
Additional insurance coverage is not required within the United States. The College's automobile insurance policy provides coverage for staff and faculty on college business. However, please be aware there is a $500 deductible the individual department would be responsible for if you were involved in an accident.
With regard to foreign travel, all college personnel who rent a car must buy the compulsory coverage offered by the rental car companies. All of the College's other coverage still applies, but the Foreign Auto Liability coverage sits on top of the compulsory coverage provided by the rental car company.
Discount Airport Parking:
Through the MHEC, an agreement has been made with Airport Corporate Parking to provide discount airport parking. The MHEC and all its members have been set up as an account with access to long-term airport parking at reduced rates at several area airports. This service is available for both business and personal use. To access the website go to: http://www.airportcorporateparking.com/mhec. The page will say: Welcome MHEC Travelers!
Go to "Participating Locations" and scroll down to the airport desired. Special MHEC rates are available at any of the 57 airports listed. Choose the correct airport and click "Go." This will bring you to the valet parking company, such as Logan Park & Go in Boston or Post Road Valet at Green. You will see that the MHEC Company Code is 6367.
Scroll down, fill in your name, email, departure date and return date.
Click "Book My Reservation Now," and you will be guaranteed discounted pricing.
Click "Reservation." (NOTE: Making a reservation in Boston is important to guarantee a parking space.)
Click "Print Coupon" and/or "Print Map/Directions."
Bring the printed coupon page to the Valet Park with your business card or college ID and you will be guaranteed the MHEC rate.