Responsibilities of Reunion Program Committee

The committee assignments listed below are recommendations from past Reunion Program Chairs and committees. Each class is responsible for creating a committee structure that will work for its members. The larger the committee with clearly defined roles and responsibilities, the less overwhelming and labor-intensive the planning process is for everyone involved.

All class officers and committee members are expected to support each other as they assume their responsibilities. This includes contributing information for Class Notes, attending pre-reunion class gatherings and meetings, and making a gift to the Annual Fund.

Specific responsibilities of other class officers in a reunion year:

President

Appoints a Nominating Chair and committee to select nominees for new class officers prior to reunion. (Refer to Resources page for New Class Officers Ballot/Slate)
Supports all class officers and committee members (program and gift) as they assume their responsibilities

Secretary/Class Notes Correspondent

Provides Reunion updates in the Class Notes section of the Wheaton Quarterly to build awareness and momentum prior to reunion. (See Resources page for submission deadlines and word limits)

Treasurer

Manages class bank account. (See the Resources page for information on establishing a class bank account)
Establishes class budget for reunion with RPC and class officer team
Makes recommendations to class officer team regarding souvenirs and other class expenses
Records dues as received
Pays class reunion bills (souvenirs, class bar set-ups, etc.)
Prepares financial report after reunion

Recommended Program Committee roles and responsibilities:

Hospitality Chair(s)

Responsible for dorm parlor decorations, dorm room nametags, refreshments, bar set-ups, cocktail parties, etc. Suggest at least one co-chair for Friday and one co-chair for Saturday to share responsibilities. Each co-chair is encouraged to create a subcommittee. Remember, "more hands, less work."
Greets classmates as they arrive at the dorm, serving as "host" in the parlor and reminding them to register for class awards

Nominating Chair

Appointed by the Class President
Designs a ballot to recruit new class officers for 2009-2013 term
Collects nominations for all officer positions. Works directly with the Annual Fund staff to fill the role of Class Fund Agent.
Contacts nominated classmates to confirm interest and willingness to serve as a candidate
Completes ballot to be voted on during reunion (or a slate of officers to be approved)
Provides a complete list of new officers before the conclusion of reunion (See Resources page)

Promotional/Attendance Chair

Establishes a phone or e-mail network to build enthusiasm for the event
Remembers to include classmates all over the U.S. and abroad when recruiting for attendance

Transportation Chair

(often an interest for more senior reunion classes)

Arranges for car pools regionally and works out train and plane classmate pickup schedule for long distance classmates. (Peter Pan/Bonanza Bus is available from Logan International Airport in Boston and T. F. Green Airport in Warwick, R.I. to Foxfield Plaza in Foxboro, Mass.; commuter rail service is available from Boston and Providence to Mansfield)

Class Historian or Class Letter Chair

Designs and mails a reunion questionnaire/survey that will gather information for a class letter

Family Program Chair

Organizes optional programs for spouses, children and guests of reunion alumnae and alumni

Class Webmaster

Maintains and updates class pages in a timely manner with the assistance and support of the Office of Alumnae/i Relations & Annual Giving. (See Resources page for Creating Reunion Class Web Pages)

This page is maintained by Office of Alumnae/i Relations and Annual Giving. Last updated on 9/4/07.
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