Responsibilities of Reunion Program Chair
Class Vice President in a Reunion Year
Recruit a reunion program committee
This should be done the summer before ALC (See Responsibilities of Reunion Program Committees). Committee members can be mailed a copy of this handbook and can be invited to attend ALC, provided you share their names with your staff contact.
- Encourage ongoing communication with class officers. For most classes, the Reunion Planning Committee is led by the Vice President who, in a reunion year, serves as the Reunion Program Chair (RPC). Ideally, the RPC and Reunion Gift Chair (RGC) will communicate a joint message to classmates about the importance of both attendance at reunion and support of the Annual Fund. (All class officers should make their own Annual Fund commitment gift or pledge by November 30.)
- Make certain that all committee members understand their duties before they accept.
- Recruit at least some Boston/Providence-area classmates.
- Notify the Alumnae/i Office of the names of your committee members before August 31, so they will receive an ALC invitation.
- Inquire about vacation plans and business travel schedules in advance. It is important for key committee members to attend Reunion.
Attend ALC
Be sure to attend ALC (October 19 and 20, 2007) with class officers and committee members
- Begin planning. Decide on committee assignments. Review deadlines determined by the college.
- Map out tentative reunion program ideas. Bring ideas, suggestions and questions to the ALC Reunion Workshop. Be creative! Think about what made Wheaton special for your class and include similar thoughts and ideas into reunion planning.
- Develop a budget, based on class dues, for items including but not limited to: dorm parlor decorations, class souvenirs, class cocktail parties, etc. Decide whether or not to collect class dues, keeping in mind that this is separate from, and in addition to, contributions to the Annual Fund's Reunion Class Gift.
Maintain frequent contact
Stay in contact with Heather Corbett and Ryan Parker in Alumnae/i Relations & Annual Giving. Early and ongoing communication effectively clarifies expectations and addresses questions and concerns throughout the planning process. The National Reunion Chair, Jane Martin '74, P'11, is an additional resource for ideas and suggestions.
Maintain ongoing contact with reunion class officers and Committees
Follow up with fellow class officers and committee members on individual assignments between meetings. Use e-mail and phone trees to keep everyone "in the loop." Remember, you are the team leader!
Follow timetable for class mailings during Reunion year
Specifically, recruit two classmates to write and submit reflection letters (one in February and the other in April) and coordinate draft of March letter from either the RPC or the class officer team.
Complete and return reunion Class Needs Survey
The Reunion Class Needs Survey will be mailed to each RPC in March and is due back to the Director of Alumnae/i Relations & Annual Giving by April 7.
This page is maintained by Office of Alumnae/i Relations and Annual Giving. Last updated on 9/5/07.
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